How To Enter a Journal

Journals are a flexible tool used to record new activity to the general ledger or reclassify previously posted items.

1) From the Left Panel, navigate to Quick Add > Journal Entry

2) Enter a Description for the journal and Journal Number

3) Enter the Account Number and tab through Description to auto-populate the description from the header or type a new description for the distribution line item

ProTips: Location, Series and Set are optional fields that can be used to separate costs. Use 3rd column to associate a line item to a vendor and create a reporting history for the vendor. The trash icon on the left is used to delete a line item. If your invoice is larger than 20 lines, click Add line to add additional lines for entry. Paste Values button can be used to copy/paste a large transaction from Excel.

4) Click "Save" on top right or "Save & Add New" to add another transaction. If the transaction is not balanced, you will have the option to Save as a Draft and complete it later

5) Saving a balanced transaction will create an Open item. Click "Audit" to generate the Audit report. Click "Post" to commit the transaction to the ledger.

ProTips: The Files button will become available for attachments. Other Actions will provide the options to Delete or Duplicate the unposted transaction. Once posted, you will be able to Enable Distribution Changes or Void. Please note voided AP items post automatically and will only be viewable on screen. To avoid clutter, voided items do not appear on reports, helping present an organized accounting ledger.

Questions? Need more help?

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