AP Invoices are used to create check payments to vendors or record payments made through wire transfer, EFT, or manual check.
1) From the Left Panel, navigate to Quick Add > A/P Invoice
2) Select the Vendor. Enter a Description, Invoice Number, and Amount. The Default Batch will automatically populate the Bank account associated to the transaction.
ProTips: If the vendor is not available, click the plus button to add a vendor on the fly.
Effective Date is optional and can be used to past date or future date an AP within two weeks of today's date.
The Payment type defaults from the vendor setup. Payment type can be updated to record payment by Wire Transfer, EFT or Manual Check.
3) Enter the Account Number. From Account Number, tab through Account Name and Description to auto-populate the Description from the invoice header or overwrite to add a different description for the line item.
ProTips: Location, Series and Set are optional fields that can be used to separate costs. Line items can be tagged with Free Fields or flagged as Assets. Use 3rd to associate a vendor to a line item (ex. You’re paying American Express, but each distribution line represents a charge to a 3rd Party vendor like Fedex or Target). The trash icon on the left is used to delete unwanted lines that have been entered. If your invoice is larger than 20 lines, click Add line to add additional lines for entry.
4) Click Save on top right or Save & Add New to add another transaction
If the transaction is not balanced, you will have the option to Save as a Draft and complete it later.
5) Saving a balanced transaction will create an Open item. Click Audit to generate the Audit report. Click Post to commit the transaction
ProTips: The Files button is available for attachments to the transaction. Other Actions will provide the option to Delete or Duplicate the unposted transaction. Once posted, you can Enable Distribution Changes or Void. AP items can be voided up until the Year Period is Closed.
Questions? Need more help?
Please email support at support@revolutiones.com or call 800-985-9238 M-F 7am-6pm (PST). If it's outside our business hours, we will get back to you as soon as we can.