How to send your calendar to your crew

Keep everyone organized with a consolidated or department-specific calendar!

Now that you've got your calendar just the way you want it, you can export it as a PDF to print or share with your crew. Here's how!

1) Click on the PDF icon in the top right corner

2) Make your formatting choices

• Appearance: turn on high contrast mode (lines around dates are darker) or change from Monthly to Annual view.

• Headings (content): you have the option to add headings in the top left, center, and right of the calendar – production company name, address, contact info – whatever you need.

• Headings (appearance): add or remove page numbers, add or remove the Calendar name, and adjust the size of the calendar name size, month/year label, header and/or footer.

• Date Range: You can select a date range for a few days, weeks, or months at a time. PLEASE NOTE: although there is a weekly view on the main screen, the only format options available for creating a PDF are monthly or yearly. You can use the date range feature to select only specific months.

3) Click "Create PDF"

You'll see this box informing you that your PDF will be printed – in fact, the PDF is being prepared and won't print.

Once the PDF is complete, the box will change text and you'll be able to download the PDF right away. A copy of the calendar will be automatically sent to the email address you used for logging into your ProCal account.

4) Distribute the calendar to the crew via email

You can forward the email from ProCal to the relevant parties, you can create a new email and attach the PDF.

Questions? Need more help?
Please email support at [e-mail] or call 800-985-9238 M-F 7am-6pm (PST). If it's outside our business hours, we will get back to you as soon as we can.