Once your Estimate has been approved, your client may decide they want to change the scope of the project, which could incur additional costs. These additions can be tracked on the Overage Log.
The Overage Log contains the following headers:
In the TOTAL column, you should list the total for that overage, including any Production Fee, Insurance, and Handling Fee amounts.
In the PROD FEE column, list only the Production Fee amount for that overage.
In the INSURANCE column, list only the Insurance amount for that overage.
In the HANDLING FEE column, list only the Handling Fee amount for that overage. (This column will only be visible if you've enabled the Handling Fee in the main Options menu.)
You may want to track the Production Fee, Insurance, and Handling Fee amounts separately, so that they may be included on the Cost Summary sheet. You may choose to do so in the Options menu of this sheet.
Overage Notes
Below the Overage Log is a section for Overage Notes. If you don’t wish to use this section, you can hide it by clicking ‘Hide Overage Notes’ at the top of the sheet.
Wrap Notes
Below the Overage Notes section is a section for Wrap Notes. If you don’t wish to use this section, you can hide it by clicking ‘Hide Wrap Notes’ at the top of the sheet.
Options
Displaying Overages Total on the Cost Summary Sheet
By default, the total of the Overage Log will be shown on Line 27 of the Cost Summary sheet whenever you have at least one overage listed. If you do not want this to be the case, uncheck the box labeled ‘Show Overages as Line 27’.
Note: If you don’t have any overages listed on the Overage Log, Line 27 of the Cost Summary sheet will never be visible.
Including Prod Fee, Insurance, and Handling Fee amounts on Cost Summary sheet
You can choose to have the Production Fee, Insurance, and Handling Fee amounts of the Overage Log added to the Cost Summary sheet within their particular Line. The reason to do this is so when you are looking at the overall Variance, it will take into account the Production Fee, Insurance, and Handling Fee amounts in its calculation. This is to help you avoid accidentally spending the money that’s specifically dedicated to these categories.
For instance, if the Production Fee in the Working is currently 20,000, but you have 1,000 in the Production Fee column of the Overage Log, the Production Fee (Line 25) of the Cost Summary sheet will display 21,000 if you have this enabled.
To enable this, check the box for the particular category you want (Production Fee, Insurance, Handling Fee). Once you do, a new checkbox will become visible directly underneath it: ‘Exclude the Estimate column’. If you do not want the amount of that category in the Estimate to change, you can check this box. Otherwise, it will not only adjust the amounts listed in all other areas, but also the Estimate amount.
We understand that this may seem confusing. The important thing to note is that the total amount of the Overages will always be displayed in the Estimate column; it just depends on how that total is being displayed. It may ALL be displayed within Line 27, or it may be spread around between Lines 24, 25, 26, and 27, depending on the choices you make with the “Exclude the Estimate column” checkboxes.
Questions? Need more help?
Please email support at support@revolutiones.com or call 800-985-9238 M-F 6am-6pm (PST). If it's outside our business hours, we will get back to you as soon as we can.